Request Quote
Cook's Wastepaper and  Recycling
Home Residential Commercial Construction Recycling Contact us
Frequently Asked Questions
Pick Up Schedule
Trashy News
Shredding
Community Events
Landfill
Hazardous Waste
 
Shredded paper

Shredder

Cook's Wastepaper & Recycling provides confidentiality, dependability, flexibility and quality shredding services.

Document Destruction Services include…

  • Document picked up in a locked truck
  • Fully insured
  • Destroyed in secured facility
  • Free estimates of all jobs
  • Notarized certificate of destruction issued

How outsourcing your shredding is more secure and less expensive than shredding it yourself.

  • Why owning an office shredder will not protect your business.
    If concern about privacy protection, new shredding laws, and identity theft sent you out to buy an office shredder (or has you thinking about it), you may want to rethink that decision.

    Not only is using a shredding service the most convenient and economical solution, it is the best way to protect your company in the face of new information protection regulation.
  • Discarded shreds only tell the bad guys what to take.
    The shredded materials from an office shredder are relatively easy to put back together. There is even a service available that electronically scans shreds for the purpose of reconstructing documents. If your shreds are simply thrown out in the office trash, all you have done is show the dumpster divers what to take.

    We shred massive volumes of material which during the process is commingled with materials from scores of other businesses. As a result, it is virtually impossible to reconstruct any single document. And, because the vast majority of shredding services recycle the materials, the process they use does not create a situation where the shredded materials are retainable by unauthorized personnel.
  • Employees don’t use shredders!
    In most small and medium sized offices, employees are already overwhelmed with work. It is not realistic to expect that a busy employee is going to faithfully go through the time-consuming inconvenience of laboriously putting everything they should destroy through a slow office shredder. Even if they place the materials near the shredder, someone often decides to throw them out to avoid the hassle and mess.

    We provide secure containers into which employees can securely and conveniently deposit the documents that should be shredded. Simply put, convenience equals compliance and peace of mind.
  • Shredding yourself provides no record of compliance.
    In the event of a privacy violation, compliant or audit, it is very likely that your firm will be asked to verify its compliance to information protection regulations. Shredding discarded information yourself provides you with no verifiable record of ongoing regulatory compliance.

    Using a shredding service gives you a verified, ongoing record of regular compliance with legally mandated information destruction requirements.
  • Employees should not handle some sensitive information.
    When your employees do the shredding, you have two options: 1) You either have entry-level employees shred, in which case you may expose sensitive personnel records and competitive information to individuals not meant to see it, or 2) management-level employees, who are especially busy and paid top dollar to do more important work, do the shredding. Neither situation is acceptable.

    Outsourcing to a shredding service solves this dilemma. Information destruction happens very quickly with little, if any, handling by the shredding service’s screened personnel.
  • Office shredders break down!
    If you have ever owned an office shredder, you know they have a tendency to break down – even more so if you use them to shred everything you should. When this happens, the material to be destroyed piles up until the machine is repaired or replaced. The burden can become so great that there is a strong possibility that employees will cut corners and dispose of the material without destroying it in order to catch up.

    If you are using a Cook's Wastepaper and Recycling, you are out of the equipment business for good. The solution to your information destruction compliance is secure, quick and convenient.
  • Office shredders won’t help you with large record purges!
    Even if an office shredder could keep up with the large volume of daily shredding (which, in most cases, it can’t), what happens when you have to destroy more records than normal? Maybe you are cleaning old records out of storage or someone just cleans out their office. Even the slightest surge in the amount of material to be destroyed creates a nightmare for employees armed only with a small office shredder. Of course, the greater risk is that someone will simply decide not to shred it.

    We use industrial shredders capable of destroying hundreds of pounds of material per minute. Even a major purge of records doesn’t give our equipment the slightest problem.
  • The shredder can’t handle some materials.
    The papers that need to be shredded are often held together by binders, paper clips, staples and covers. These items normally need to be removed as the office shredders will not handle this material. Tapes, CDs, and other media also have confidential information on them. These items are only going to permanently end the already short life of the office shredder if you r try to destroy them yourself.

    By using large industrial destruction equipment, we can handle anything you throw at us.
  • And don’t forget about those old computers!
    Before you recycle, discard, donate or sell that old computer, you MUST make sure it has NO personal or competitive information left on it. Countless headlines and broadcast news stories around the world have reported on organizations getting in significant legal trouble because confidential information was found on discarded computers.

    We are information destruction professionals, first and foremost. Whether we actually destroy information on computers ourselves, or refer you to a trusted associate, more often than not, we will have a solution.

The 2 most common outsourcing myths:

  • Myth #1
  • Myth #2
“Outsourcing is more expensive than shredding ourselves.”

Truth:
The only way that having your own shredder is less expensive is if your employees don’t use it. When your company destroys everything that it should, it is far less expensive to outsource than to shred it yourself.

“We do not have enough material to warrant a shredding service.”

Truth:
An office with just a few employees can generate over 100 pounds of paper every month. That means many hours spent feeding a few sheets at a time into a small office shredder. It is far more secure, economical and convenient to collect these materials in a security container than for you to try to keep up with it.


Other benefits of using Cook's Wastepaper & Recycling
  • Employees are more productive when focused on their core responsibilities
  • Safety – even small machines could cause injury if they grab clothing or accessories.
  • Reduced capital and employment expenditures
  • Employees are most likely to realize the value of discarded company info
  • Company info such as payroll, legal and employment issues, and correspondence should not be exposed to most employees
  • In-house shredding will not handle large volumes and may prompts employees to circumvent the destruction process
Any way you cut it…
Office Shredders…
  • Must be replaced often
  • Are messy
  • Can’t take staples and clips
  • Can’t handle film and computer disks
  • Take time away from the real office work
  • Are not used consistently by employees (creating a high-risk situation)
As a better alternative consider using a shredding service…
  • Provides convenient security collection containers (making it easy and convenient for employees to use)
  • Destroys it fast, whether it is 10 lbs. or 1,000 boxes
  • Shreds staples, clips, film and CDs with no problem
  • Frees employees to do their real job
  • Is cost effective. The smaller the office, the more economical the service (the less you have, the less it costs)

Why Shred?

  • The Law
  • Your Customers
  • Your Public Image
  • Your Employees
  • Corporate Ethics
  • Your Trade Information Rights
Your organization must comply with laws and regulations, requiring that it protect certain information when it is discarded.

An increasing number of laws actually require organizations to shred or face steep fines.

At the federal level, FACTA (Credit Report Info), HIPAA (healthcare) and Gramm-Leach-Bliley (financial) require specific physical safeguards, such as shredding, to meet compliance. Stiff penalties could result!

Whether your customers are consumers concerned about Identity Theft and Privacy, or companies concerned with protecting trade information, you are entrusted with information that they consider to be extremely confidential.

In fact, whether you know it or not, you have an “implied contract” to protect that information simply based on the fact that you are collecting the data to conduct business. They have the legal right to expect you to take every precaution to protect it, including shredding it before it is discarded.

Dumpster Diving has become Investigative Journalism 101. With all the privacy compliance laws, it is the first place reporters look when trying to grab a quick headline.

Privacy is the newest consumer awareness issue. Confidential information in your dumpster is an easy source for sensational headlines.

Employees (past and present) have a legal right to have their personal information protected by shredding before it is discarded.

Insurance records, employment applications, time cards, health records, accident reports and attendance records are examples of information that legally must be protected.

In this day and age, it is very important that your organization exhibits the highest ethical standards.

Casually discarding company information, whether in the form of an individual’s personal information, or company trade information, shows a callous disregard for customer and shareholder welfare. It exposes customers to the threat of Identity Theft and other fraud. It also risks your company losing its trade secret protections in court.

The courts have demonstrated many times that they will not recognize trade information protections if a company doesn’t take every step to protect the information themselves. Casual disposal of information has been the basis for courts to deny trade information rights, which otherwise would have been enforceable.

The U.S. Supreme Court has ruled that you forfeit the right of ownership to discarded information.


FACTA… Puts document destruction requirements in black and white.
What is FACTA?
FACTA (or FACT Act) is the Fair and Accurate Credit Transaction Act, a brand new federal law designed to reduce the risk of consumer fraud and identity theft created by improper disposal of consumer information.

What you should know about the FACTA Disposal Rule:

  • It applies to virtually every person and business in the United States
  • It requires the destruction of all consumer information before it is discarded
  • Potentially severe penalties await violators

Potentially severe penalties await violators
Civil Liability:
FACTA provides for substantial civil liability. In some cases, consumers may be entitled to recover their actual damages sustained as a result of a violation to rule, which, in the case of identity theft, could be very large. In other cases, consumers may be able to recover statutory damages of up to $1,000 for each consumer affected by a violation of the rule.

Class Action:
Where large numbers of consumers are affected, they may be able to bring class actions seeking potentially massive statutory damages. If 1,000 consumers were affected, for example, a class action might seek up to $1,000,000.00 in statutory damages. Courts are also authorized to award punitive damages in either an individual suit or a class action. Finally, a successful plaintiff, or class of plaintiffs, may recover reasonable attorney’s fees.

Federal Enforcement:
The federal government is also authorized to bring enforcement actions in federal court for violations of the disposal rule. In some cases, the government may bring an action in federal district court for up to $2,500 in penalties for each independent violation of the rule.

State Enforcement:
The states are also authorized to bring action on behalf of their residents and, in appropriate cases, may recover up to $1,000 for each willful negligent violation of the rule. In cases involving multiple violations, such statutory penalties might quickly add up to very large sums. As with private lawsuits, moreover, the state may recover its attorneys’ fees if successful in such an action.

 


Cook's Wastepaper and Recycling | 1026 34TH Ave, Brookings, SD 57006-6525 | Phone: (605) 693-3363